As a HTD your main focus is on the tournaments that run daily on the ladder.  HTDs should be regularly checking to make sure:

• -The calendar is filled when possible

• -TDs are not over spamming their tourneys

• -TDs are putting the right rules on their tourney pages

• -Specials such as Tournament of Champions are advertised by TDs

• -The TDs are there to run their tourneys

• -You should make yourself available to assist all TDs, with training, and any help or assistance they may require in the smooth running of their tourneys.

New tournament director applications: When these come in please post a note on their application noting if you approve of their application or not. If no, please give a clear explanation as to why. If your yes vote makes it the majority approved please process the application. If an application has sat for two days and does not have notes of approval or disapproval please go ahead and process that application.  Our league does allow td's to host elsewhere, it is up to the applicant to check with any other league they might be hosting in.

Monitoring tournament pages: While this league is not about censorship, we do have guidelines that Cases makes us follow. Here is their guideline that we must adhere to: Prohibited content includes, but is not limited to: No graphic nudity – cartoon, drawn, etc. No nipples. No bare butt’s – including “thong cleavage” views. No overtly sexual content. No cartoons or drawings depicting sexual acts. No profanity on any of the pages. 

Should you find that a page violates this guideline it needs to be removed.  If we violate this rule we all lose the right to customize our pages and I don’t think we want that. Most of the pages have been fine, but we do need to remove the ones that are not!!

Emailing the HTD group:  If you choose to use your personal email to mail instead of using the td center, please make sure you create a group so that all HTDS are in the loop on it. This also holds true if you are answering a complaint; with everyone getting a copy, we will all be on the same page. Communication is our friend!! Also include the head admin email so they get a copy of it. If you do not know how to create a group, ask, someone will assist you.

Emailing a TD or All TDs:  Please be careful when sending email to TDs that you don't accidentally send to all TDs when you mean to send to just one.  All HTDs and the Head Admin should be copied with emails sent to Tournament directors.  If the circumstance warrants, their file should also be updated.

Complaints: If you are handling a complaint on a td or a player, make sure you note it on their record. We need to have a paper trail in case we need to refer to it in the future.

Rules: Anytime a new td is added or our core rules change, HTDs are responsible to make sure the tournament directors have the rules correct. This will limit the confusion for the players.

Messenger: Please make sure if you are online you make yourself available. It’s a lot easier for players and TD’s to search for someone visible, if they need something.

Training: When training a new TD please make sure they understand everything. New TD’s should run all SE's for 20 tourneys. Then they can be trained on a DE. When training a DE, they need to do at least 3 tourneys with a HTD. Swiss training also needs to be at least 3 tourneys with a HTD.  Don’t just watch them in lobby.  Make sure you are watching them report, especially in a Swiss.  When they go to run a Swiss you need to be watching how they swap players. Keep in constant contact with them on messenger. 

If you go into a TDs Swiss tournament, please be aware that if two people are inside the tournament, any changes made, will not be made when the round is advanced.  Always let a TD know that you are inside their tournament before you enter, so that they can exit.  You should also exit before they re-enter so that pairings are correct.  Tournament directors are no longer required to run free tournaments when they start out.  They can charge bux from the first tournament.

Idle Timer:  A TD must host a tournament at least once every 30 days.  If for some reason a TD gets to 30 days idle, they will be removed on the 31st day. No idle time letter will be sent, nor will they receive a warning. It is their responsiblilty to be aware of their idle time in the Directors List.  No TDs should be put on active exempt without prior approval from the Head Admin.

Administering Tournaments for other TDs:  Be sure to make an entry in the TD’s file any time you manage or take over a tournament for them and the reason you were required to do so.  Use the Administer Tournaments or Admin Tourneys - Direct link on the HTD Administration page.  Choose the applicable tournament number and from that point on it’s as if you’re administering your own tournament.  

Monthly Meetings for TDs:  You and your fellow Head TDs  will be responsible for holding at least one meeting per month for your TD Team.  It is highly suggested that you hold more than that whenever possible, but one is the minimum requirement.  The Head TDs should work together and cooperate in coming up with a time that will work best for most.  If it is hard to coordinate a time that will work for everyone on your team on a consistent basis then I suggest holding the meetings on staggered days and times so that everyone can participate at least part of the time. At least 24 hours before each meeting, an E-mail should be sent to your Head Admin announcing the day, time and place that the meeting will be held so that the Head Admin may attend if available. Meeting notes should be emailed to all TDs, HTDs, and the Head Admin.

Communication/Meetings within HTD Team: HTDs should be communicating with each other on a daily basis, whether this is in IMs or e-mails. All should be kept aware of what is happening on the league pertaining to TDs or tournaments. Once a week a meeting should be held with the Head Admin to update her/him on what is happening on the league and any problems or questions you might have.
 

Special Tournaments: It is part of the Head Tournament Director's duties to make sure that the Battle of the Sexes tournament, the Tournament of Champions tournament and the Marathon weekend are held each month. Discuss among your HTD team as much as necessary to make sure that these monthly special tourneys and marathons are not forgotten. It is your responsibility to make sure the hosting TD(s) know what they are doing and what is expected of them. It is your responsibility to make sure all rules are correct and all monies are paid out. If the winners are to receive medals, please make sure that the Head Admin has been advised. Posting the winners and their team names in the forum would be nice thing to do also.

 

Communicating with a TD while a Tournament is Running: As a Head TD, you should never interfere with or try to take over a tourney when the TD is there; take notes and handle things afterwards. TDs are the bosses of their own tourneys and NEVER should anyone try to mess with their authority in the middle of a tourney. If something is truly a crisis, handle it via private message or private chat. You can’t afford to have a TD lose the respect of his/her player’s by “scolding” in public. Never harass a Tournament Director. If there is a problem in their tournament, (if it must be addressed immediately) calmly page them and point out the problem. If its something that can wait until the tournament is over, that is preferred. Then point out the problem and instruct how it should have been handled. Never should a TD be harassed or made to feel stupid about something. You are not bosses; you are guides and teachers.

We all have strengths and limitations. Capitalize on each other's strengths; support each other's limitations. We do not have weaknesses, since limitations are just things we are not quite good at yet. Think in terms of each other's strengths. Assign those tasks first. Eventually, you will gain knowledge through experience.

Use each other as sounding boards. Become masters of the tasks together. Learn from each other's experience. Most importantly, COMMUNICATE WITH EACH OTHER. DOCUMENTATION IS YOUR FRIEND!